Posts Tagged "files"

Household Mgt: Creating the Command Center

Posted by on Apr 2, 2012 in 5-minutes-a-day, Easy Organizing, Featured, MomSources™, Organizing Products, Problem-Solved!, Sanity Savers, What You Need & Where to Put It | 0 comments

Household Mgt: Creating the Command Center

This is Part Six of a Six-part series. Scroll to the bottom of the article for links to Parts one through five.

 

I’ve always talked about the importance of creating a centralized command center. It’s the hub of the household where all important paperwork lands and calendars are kept. Here’s an article from Smead Organomics that will help you understand what is needed and the tools that will help you get there!

Household management is a word filled with responsibility. Staying on top of everything that you personally have to do is a challenge – but managing all of your family members’ affairs can push you to your limits! What you really need is a household management “command center.” This is a place to store important information and help coordinate everyone’s activities.

PICK A LOCATION

The first step in creating your household management system is to choose the right location. It should be a high-traffic area of your home, where people are constantly passing by.

Make sure you that the space you choose has enough room for:

  • a desk-type flat surface
  • storage for files
  • basic office supplies (pens, paper, envelopes, stamps, scissors, tape, etc.)
  • space on the wall to hang a calendar and bulletin board

Usually a nook in the kitchen or just off of your main living room is the ideal spot for a household management center.

CENTRALIZE YOUR COMMUNICATIONS

In this hurried day and age, parents and children often pass like ships in the night and sometimes the only way to stay in touch is by leaving notes for each other. Set up a bulletin board or magnetic write-on/wipe-off board above your desk – designated JUST for communications (no posting of class pictures or drawings the kids did…you can find another spot for those).

Examples of messages you could leave include:

  • a reminder for Johnny to take his soccer uniform with him to school
  • a grocery list and appropriate coupons for the hubby’s shopping excursion
  • Sally’s permission slip for today’s field trip

Just be sure to regularly clean off old messages to keep your board from getting overloaded.

TRACK EVERYONE’S SCHEDULES

While you have your hammer and nails out, get a good-sized wall calendar and put it up right next to your bulletin board. The goal is to record every family member’s schedule in one centralized place – so you can review the entire household’s activities with one glance.

Step 1: Write each person’s appointments, deadlines, and other responsibilities with a different colored markers or use a pen and highlighters – blue for mom, green for dad, red for Sally, and purple for Johnny.

Step 2: Have a “family planning session” at the start of each week. Ask each person what they have coming up in the near future:

  • extracurricular activities,
  • days that your kids need a ride somewhere (as well as days you have to work late and can’t pick them up)
  • school project due dates
  • birthday invitations
  • vacations
  • dentist appointments

Everything discussed should go on the calendar.

PROCESS THE MAIL

Another part of your household management center is your incoming paperwork processing system. Set up a hanging file box or rack and create a folder for each type of “to-do” that you regularly encounter. These may include:

  • to file
  • to read
  • to pay
  • to call
  • to sign and send back to school

Use a different color folder for each action. Every day as the mail comes in, you bring papers home from work, your children give you a new pile from school – take five minutes to sort each item according to the next step you need to take. Put each document in the appropriate folder (and throw all the other junk away).

Now you’re ready to tackle your many responsibilities in an organized fashion. Sit down once a week and go through each folder, taking care of your to-do list in order.

STORE IMPORTANT PAPERS

If you don’t already have a file drawer in your household management center, it’s a good idea to setup an expanding household organizer for your important papers. You can create one system for “fingertip files.” These are things you refer to often such as:

  • phone directories
  • class and team rosters
  • babysitter instructions
  • pre-printed grocery lists

You may also want to keep a separate system for those “monthly” files that you access when you pay bills and go through your to-do’s:

  • utilities
  • mortgage
  • health records
  • school paperwork
  • files for your hobbies

A great way to organize these items is to use a sturdy poly expanding file, or a premium expanding file. Label each divider as needed. Thanks to your new household management system everything is accessible from one location and you don’t have to run around the house looking for supplies, files, and your schedule. Managing your household responsibilities will go much faster and be a lot less stressful!

Here are links to Parts one through five:

1. Easy Organizing for a Successful 2012

2. Tax Advice: Making Tax Time Easier

3. Eliminate Time Wasters

4. How to Effectively Handle Paperwork

5. Scheduling & Time Management
Office Depot, Inc

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Are You a Piler? Pendaflex Introduces PileSmart

Posted by on Jul 30, 2010 in 5-minutes-a-day, Featured, Organizing Products, Product Reviews | 1 comment

Are you a piler and not a filer? Heck, we all have that pile of paperwork that needs to be filed. Until now…Pendaflex has a great way to sort it so it doesn’t wind up in a BIG pile that you avoid because you don’t want to sort and file.

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The PileSmart Organizer Tray comes with a heavy-duty plastic tray and 6 thick plastic dividers with write-on, reusable tabs. I’ve been using this product for the past few weeks to sort (and temporarily file) paperwork for my children’s summer activities and web site notes/changes/etc. This horizontal “sorting system” is great for just that–sorting!

Pile Smart View Folders includes six letter-size folders that are transparent. These are great for organizing paper by project or category. Perhaps a billing issue you need to handle that requires you to keep the bill and notes in one place until you resolve the issue OR the draft of a letter and associated notes you’re preparing. The fact that the files are color-coded makes it easier to spot what you’re searching for too.

PileSmart Binder Clips is an easy way to keep papers together, whether receipts or a project print out. I’ve been using mine for receipts that I’ve collected and organized them by category. It’s nice to know that when I put these receipts in a file, I don’t have to worry about them sliding out of a paperclip and with more than one category, I can quickly identify what that category is based on the label.

Where To Buy:

1. PileSmart® Desktop Organizer Tray
-Buy Online Now

2. PileSmart® Binder Label Clips
-Buy Online Now

3. PileSmart® View Folders with Write-On Tabs
-Buy Online Now

How To Keep In Touch With Beyond Folders
1. Facebook
2. Twitter

PileSmart® Guide to Desktop Organization

Download Guide

Disclosure: This is sponsored content and we have been paid to do this post. That being said, we do not blog about anything we do not believe in and Pendaflex did not edit our post or direct our content in any way.

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