Posts Tagged "paper organizing"

Office in a Closet: What to Do With All That Paper

Posted by on Feb 9, 2009 in Dual-purpose pieces, Easy Organizing, Organizing Products, Room-by-Room, Small Space Living | 1 comment

 

paperwork

When organizing your office, the only items that should be within arms reach are what you use everyday. Now that you possess this information, sit in your desk chair, put your arms out in front of you, and swing 360 degrees. If you’re putting your hands on or near items you’re not using daily/weekly, they can be stored in another space, leaving you to focus on the tasks at hand.

Next step is to eliminate unneeded papers that have likely wound up in stacks. Here’s what you need to know…

There are truly only three things you can do with paper:

1. Toss – Anything that can be easily duplicated does not need to be saved. If it’s a marketing offer and you’re not “looking” for that item, toss it. Magazines, tear out the pages that interest you, and toss the outdated issue.

2. File – Two ways to file: Action and Reference. Action files are the files in your desk drawer: that file drawer should NOT contain anything that’s not used at least weekly. Reference files are just that, for referring to: Paid bills, copies of insurance policies, legal document, mortgage information, etc. That said, your Reference filing cabinet could go anywhere. I suggest, however, that if you decide to place it in the guest room closet, make sure you can lock it. Not to say that family and friends are snoops, but this is for your peace of mind.

3. Act – These papers are the papers that you must Act on, including phone calls to make, letters and emails, to be written, blogs to written, etc. Stack these papers, enter each task on your Master To Do List, then place the back up in a file. When it comes time to take the Action, pull out the piece of paper associated with the Task.

So I challenge you to shrink your existing work space even if you do have room for everything. Purge papers, toss or archive out-of-date calendars and those dreaded Yellow Pages phone books (which we really don’t need anymore because of the Internet), archive your old paid bills, and just generally declutter. What most don’t realize is that the clutter becomes something that you can get used to…unfortunately. Once you’ve decluttered an adjusted to your new surroundings, you’ll be surprised at how much more focused you will actually be! 

Questions, comments…please enter them below. 

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Sweet Escape

Posted by on Oct 6, 2008 in Travel & Lifestyle, Where I’m Going | 3 comments

Sweet Escape

Last month, my mom, sister and niece visited. I have two daughters, so it was a house full of girls. While they were here, we ate a lot (as usual!), relaxed, and caught up. Since they live in New Jersey and my girls and I are in Charleston, SC, we don’t see each other as nearly as much as we’d like!

Our girls (8, 10 and 10) never fail to get the party going by singing karaoke! We downloaded specific songs they wanted to sing, including the Burnin‘ Up by Jonas Brothers, No Air by Rhianna and Forever by Chris Brown. My sister LOVES to sing and she’s got a terrific voice! And much to my surprise, I decided to get up and sing to Natasha Benningfield’s Pocket Full of Sunshine…and I thoroughly enjoyed it, which was amazing because I’ve ALWAYS been self conscious about my voice. It was so freeing to sing without caring whether I hit the right key or even knew all the words. I threw caution to the wind and wound up having a GREAT time!

Time with my Girls is always memorable…and it’s wonderful to be able to create memories as a mom with my mom. I remember when we were kids, the big holiday get togethers and how regardless of who was frustrated with who, we’d always come together and make memories.

So, I’m putting this out there to you because life is short and making time to make memories is really important! A Sweet Escape in January 2009 at Kiawah Island. I’m honored to have been asked to speak at the 5th Annual Event. Don’t come because I’m speaking (although that would be nice). Come because the event is a Women’s Escape Weekend. . . Path to Rediscovery! A great opportunity to spend quality time with the women in your life at a 5-star Spa Resort on beautiful Kiawah Island! The weekend attracts women from all over the nation. Hope to see you there!
Fifth Annual Women’s Escape Weekend
From Thursday, January 15 2009 – 8:00am to Sunday, January 18 2009 – 5:00pm Every day A weekend designed with everything women love in mind. You will enjoy informational speakers, cooking demonstration and class, and hands on workshops. Enjoy a weekend that will rejuvenate, pamper and inspire you!
Location: The Sanctuary at Kiawah Island Golf Resort Contact: Reservations at (800) 654-2924
Event Package Includes:
Accommodations
Friday reception
Breakfast (Saturday and Sunday)
Lunch and cooking demonstration class
Martini demonstration and tasting
Author book
Dinner on Saturday and comedy show
All workshops and presentations (Friday, Saturday and Sunday)
Welcome amenity and gift bag
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No More Lost Paperwork

Posted by on Sep 8, 2008 in Easy Organizing, Problem-Solved!, Sanity Savers, What You Need & Where to Put It | 0 comments

 

Photo Credit: Better Homes & Garden

A great way to keep track of your family schedule, events, invitations and activities is to place all information in one place. To set up a Family Communications Center, try the following:

What You Need

  • Bulletin board/chalkboard
  • Calendar
  • Pens/Pencils
  • Three to four Envelopes or containers
Where to Put It
Carve out a zone for a Family Communications Center (FCC), perhaps on the inside of the pantry door or on a wall in the mudroom or laundry room. Maintain control of the family schedule and activities by including the following in your FCC area:
  • Bulletin Board—Hang shopping lists, an invitations/activities envelope, phone numbers, hot lunch menu, etc. Be choosy about what you add to the board and routinely purge what is no longer relevant.
  • Calendar—A two-month calendar is a great way to see what’s current and what’s on the horizon.
  • Pens/Pencils—Use colored pencils to indicate different categories (for example, purple for baby, green for work activities, green for social activities).
  • Three to four Envelopes or containers—Label the envelopes “Invites,” “Coupons,” and “Bills to be Paid,” other related categories where you keep important Active papers.
  • Invitations/Activities—When an invitation is received or an activity is scheduled, write the time and name of the event on the calendar, then place the invitation in a pocket or envelope that is clearly labeled “Invitations and Activities.” Attach the envelope to the bulletin board. When it’s time to go to the event, simply pull out the invitation that has all the details on it.

Establish a place in the kitchen or in a common area to place a three-ring binder that can house information you refer to on a regular basis. Here are some possible sections for the binder:

    • Phone Lists & School Directories
    • Weekly Meal Plan – On Sunday, spend 15 minutes planning your meals and writing your grocery list.
    • Take-out Menus—For those long days when you may find it challenging to cook a meal because of the many interruptions or because you’re simply too darn tired!
    • Business card holder sheets so you’re not scrambling to find the card for that awesome landscaper when you finally get around to making that call.
    • Running list of Household Projects. Many well-intentioned projects go on the back burner when we have kids. Keep a list and consider prioritizing it so when you do have time, you can simply choose a task.
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5 Simple Solutions to Car Organization

Posted by on Apr 27, 2008 in Easy Organizing, Room-by-Room, Sanity Savers | 1 comment

5 Simple Solutions to Car Organization

According to a survey of women, 62 percent say their car is like another living space. For moms on the go, we know that to a certain extent, this is true. I can’t tell you how many times I’ve picked up my children from school and they are immediately requesting a snack. Warehouses like Costco and Sam’s allow you to buy snacks in bulk. Consider a container in the trunk for snacks and water bottles for those days when kids MUST have a snack immediately after stepping foot into the car. Here are 5 simple solutions to eliminate trash, store papers, and contain stuff:


1. Trash containers that are accessible (and emptied on a regular basis) can help reduce dirt build up and the need to vaccuum more than necessary. Try this one from Target that even holds water bottles. Hang on the passenger seat head rest facing the back seat so you can easily reach over and drop trash in the bag. Backseat riders will also easily be able to access it too!


2. Paper Organizer: Try using a labeled container that can live in the door pocket of your car that holds: Coupons/Gift Certificates, Receipts, Bank Deposit slips, and other paper items that you need to have on hand AND would be helpful if they were organized so you could easily put your hands on them.

3. Trunk containers are a great way to contain items such as first aid kits/jumper cables and more. Consider adding flash lights, a small tarp to place in the back if you’re transporting items that may leak on the floor, bungie cords in the event you need to strap something to the top of the car. Also, consider a divided container that holds groceries and shopping bags to keep them from spilling over while driving. Something that most people also have to maintain are items that need to be Returned. For example, a platter that someone brought to a recent party or an item that needs to be returned to the store. Use a canvas type container to transport these items from the house to the trunk and use on of the compartments in the “trunk organizer” to hold this bag.


4. Kids paraphenalia: Create a storage space for the kids where they can contain their stuff. This covered container works well to hold items such as water bottles, electronic games, crayons and paper, and more. This particular model comes in blue and red (click on the picture for more information). Incorporate a “no stuff on the floor” rule and teach them how to sort through and organize what’s in their container so they can keep “their space” neat and tidy.

5. Driver Organizer: Here’s a way to contain your water bottle, phone, sun glasses, miscellaneous papers and more. Best of all, it’s easily removed when you have a front seat passenger. Avoid stuffing the container with items that could be kept elsewhere. For example, owners manual and tire pressure gauge can be kept in the glove box since these items are used less frequently. Designate one compartment for a specific use to avoid being unclear as to what is kept in that particular place.

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